Configure a room resource

This page will help you fix event titles and accept resource requests automatically for room resource calendars.

How to enable the display of meeting titles

By default events scheduled on the meeting room calendars in Exchange and Microsoft 365 will show the name of the organizer instead of the actual event title, for privacy reasons (see Microsoft KB here https://docs.microsoft.com/en-us/exchange/troubleshoot/client-connectivity/calendar-shows-organizer-name). To make the most of Mago Room, you will want more descriptive titles. This is easily fixed through some administrative configuration via Powershell.

You'll need to create your room resources before you can apply the fix. For newly created room resources, you will need to repeat this process again.

1

Run the Azure Powershell or Azure Cloud Shell as an administrator.

2

Sign in with Modern Authentication

• Enter the following command and follow the intructions:

Connect-ExchangeOnline

or Sign in with Basic Authentication (deprecated)

• Enter the following command: $UserCredential = Get-Credential

• A dialog should popup asking for user credentials. Enter your login information.

• Run the following command to connect to a Microsoft 365 session: $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

• Then run: Import-PSSession $Session

Microsoft.PowerShell

You'll need to run these command: Set-ExecutionPolicy RemoteSigned

Press Enter , Y , and then run Import-PSSession $Session

Import-Module error example

3

Run the following command

Lastly, run this command, replacing {RESOURCEMAILBOX} with the room resource UPN or email (e.g. [email protected])

• For Exchange Server 2016, Exchange Server 2013 or Exchange Server 2010

Set-CalendarProcessing -Identity {RESOURCEMAILBOX} -DeleteSubject $False -AddOrganizerToSubject $False -DeleteComments $false -RemovePrivateProperty $false

• For Exchange Server 2007

Set-MailboxCalendarSettings -Identity {RESOURCEMAILBOX} -AutomateProcessing AutoAccept -AddOrganizerToSubject $False -DeleteSubject $False -DeleteComments $false -RemovePrivateProperty $false

This will allow Mago to correctly retrieve an event's title and description for every room resource. Events scheduled on the room calendar will now show up in with the correct name. Private events will remain flagged as private.

How to enable meeting invitations from people outside your organization (optional)

To enable the receipt of invitations to room resources from users in domains not belonging to your tenant, simply set the "-ProcessExternalMeetingMessages" parameter to $true for the room resource, using PowerShell. Example PowerShell command, replacing {RESOURCEMAILBOX} with the room resource UPN or email (e.g. [email protected]):

Set-CalendarProcessing -Identity {RESOURCEMAILBOX} -ProcessExternalMeetingMessages $false

Refer to this guide for more information:

Set-CalendarProcessing (ExchangePowerShell)MicrosoftLearn

How to disable chat history for meeting room resources in Microsoft Teams for security and privacy reasons

Follow this guide to create a messaging policy and apply it to the room resources used within Mago.

I want to disable chatting function in microsoft teams - Microsoft Q&AMicrosoftLearn